Maintenance & records

Captured at the bus.
Filed before you’re back inside.

Services, repairs, inspections, faults, fuel and checklists — every record camera-native, linked to the vehicle and the person who logged it.

Bus 14 · Records

LATEST

Scheduled service

09 JUN · INVOICE PHOTO · $1,240

DONE

Fault: door sensor

11 JUN · REPORTED BY M. HARRIS

OPEN

Fuel · 92.4 L

12 JUN · $1.89/L · ODO 184,612 · RECEIPT

LOGGED

Pre-trip checklist

12 JUN 6:58 AM · 14/14 PASSED

PASS

Report defect / fault

What it does

Four kinds of record, one home

Everything that happens to a vehicle lands in the same place, attached to the same bus, visible to the people who need it.

Maintenance logs — scheduled services, unscheduled repairs, inspections and fault/defect reports, with invoice photos attachable via camera or photo library.
Report defect / fault — a one-tap quick action straight from the bus record. A driver who hears a noise logs it in seconds, not at the end of the week.
Fuel purchases — litres, price per litre, total cost, odometer reading and a photo of the receipt. Fuel cost summaries build themselves.
Camera capture on every photo field — point the phone at the invoice, the defect or the pump. No photo library round-trip required.

In practice

Camera-first entry at the bus, the workshop or the servo.

Every record ties to the vehicle — and checklists tie to the driver who completed them.

Maintenance and fuel costs flow into exportable breakdowns per bus and per fleet.

Going deeper

Three checklist layers keep vehicles inspected at the right rhythm — with evidence.

14-point pre-trip safety checklist — exterior, interior and mechanical items before every run, with photo evidence required on any failed item.
Cleaning checklists — post-run interior and exterior sign-off.
Vehicle checklists — every-trip, monthly and term-level inspection records.
Role-controlled access — Admin, Driver and Relief Driver can view and edit; parents and teachers are excluded entirely.